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Federal Public Access Policy Compliance: Department of Education

Department of Education's Mission

ED's mission is to promote student achievement and preparation for global competitiveness by fostering educational excellence and ensuring equal access.

ED was created in 1980 by combining offices from several federal agencies. ED's 4,400 employees and $68 billion budget are dedicated to:

  • Establishing policies on federal financial aid for education, and distributing as well as monitoring those funds.
  • Collecting data on America's schools and disseminating research.

  • Focusing national attention on key educational issues.
  • Prohibiting discrimination and ensuring equal access to education.

-U.S. Department of Education

IES Policy for Public Access

The Institute of Education Sciences is committed to advancing education research through the sharing of publications and scientific data that emanate from funded research. This page provides an overview of expectations for providing public access to publications and data along with links to more detailed information regarding these requirements.

Publications: Beginning in FY 2012, the Institute of Education Sciences (IES) required its grantees to submit their peer-reviewed research publications to the Educational Resources Information Center (ERIC). Investigators are to submit the electronic version of their final manuscripts upon acceptance for publication in a peer-reviewed journal. The author's final manuscript is defined as the final version accepted for journal publication, and includes all modifications from the peer review process. Posting for public accessibility through ERIC is strongly encouraged as soon as possible but must be within 12 months of the publisher's official date of final publication. Researchers receiving grants prior to FY 2012 are encouraged, but not required, to submit publications from IES funded grants to ERIC.

Data Access: IES established a requirement for data sharing in FY2013 for Goal 4 Effectiveness grants, and this requirement was extended to include Goal 3 Efficacy and Replication grants in FY2015. In FY2016, IES included a requirement for data sharing for the Research Networks on Critical Problems of Policy and Practice competition. Grantees are required to provide access to the final research data from grants in a timely fashion, and no later than the time of publication in a peer-reviewed scholarly publication. Applications must include a data management plan that describes the method of data sharing, types of data to be shared, and documentation that will be created to promote responsible use of data. In providing public access to data, researchers must protect the rights and privacy of human subjects at all times.

How to Submit Manuscripts:

IES-funded investigators must electronically submit final, peer-reviewed manuscripts resulting from research supported in whole or in part by IES to the Educational Resources Information Center (ERIC, http://eric.ed.gov) upon acceptance for publication in a peer-reviewed journal. IES defines the author's final manuscript as the final version accepted for journal publication and includes all modifications from the peer review process. IES strongly encourages investigators to post publications for public accessibility through ERIC as soon as possible, but posting must be completed within 12 months of the publisher's official date of final publication. Institutions and investigators are responsible for ensuring that any publishing or copyright agreements concerning submitted articles fully comply with this requirement.

When the Principal Investigator and the authorized institutional official sign the IES grant application cover page, they will be assuring compliance with IES policy on public access to research. Grantees are required to carry out the policy requirements and to report progress and problems through the regular reporting channels (e.g., annual reports, phone calls with Program Officers). IES expects that compliance with the public access to research requirements will continue for final manuscripts accepted for publication after the grant has been completed. In cases where the grantee is non-compliant with the policy's requirements, subsequent awards to individuals or institutions may be affected.

Directions for submitting a paper to ERIC can be found at here.

-ies institute of science