1. Attain permission from your faculty mentor to submit your final draft of your Scholarly Project to the ScholarShip.
Submissions must have been approved by your mentor before they are submitted. Documents cannot be changed after submission. Changes that need to be made after submission require removal of the original submission and then resubmission. Make sure that you have met all requirements before you begin the submission process.
2. Redact or remove identifying information from your document.
Before uploading your document to the ScholarShip, you will need to redact or remove identifying information. This includes all signatures, patient information, etc. Bear in mind that the ScholarShip is not HIPAA-compliant. It is a public repository that can be accessed by anyone regardless of affiliation with ECU. If you are not sure if a certain piece of information should be redacted or removed, consult with your faculty mentor.
3. Choose the file type that suits you--the ScholarShip accepts both Word documents and PDF files for uploaded submissions.
Although PDFs are more stable than Word documents, they are not fool-proof. See the above remarks regarding redaction.
4. Check your ECU e-mail regularly for follow-up from your liaison librarian.
Once you have submitted your Scholarly Project, I will check the document for accuracy (to ensure that the correct document was submitted, that page numbers match the Table of Contents, etc.), as well as for redaction or removal of identifying information. If there are changes to be made, I will e-mail you at your ECU e-mail address with instructions, and then your submission will be removed from the system. You will receive an e-mail indicating that your submission was rejected. Once you receive that confirmation e-mail, please make the recommended changes and resubmit.
If I review your submission and find no changes to be made, I will e-mail you at your ECU e-mail address to inform you that your submission has been approved for inclusion within the ScholarShip.
Please e-mail me at any time should you have any questions or concerns regarding this process.
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